Under the immediate supervision of the HR
Administration Officer, and the overall supervision of the Division Manager
CHHR2, the incumbent will undertake the following Key Responsibilities:
    Perform day-to-day office management
duties and provide assistance to other colleagues in the accomplishment of
Division tasks when required.
    Participate to continuous business
improvements and HRIS projects for automation.
    Provide administrative support to
Personal administration and HR processes by:
        Preparing HR
Administrative documents and decisions relating to regular and short term
staff, Technical Assistants, Secondees, Project Staff and others. These
documents include new staff appointment contracts, and contract renewals,
staff promotions and any other work related to contract processing.
templates and letters for staff separation, staff assumption of duty,
transfers, promotions, contract renewals, confirmations, leave without pay
and staff testimonials.
        Ensuring, in
liaison with Records section, that electronic and hard copy personnel files
are up-to-date.
staff probation periods and process staff confirmation.
the maintenance of the contract renewals/probationary periods in the Human
Resources Information Systems (HRIS) systems.
administration of staff dependents for new hires and update / changes by
staff in liaise with HR Records section.
        Assist staff
members with administrative procedures for adoption.
        Working with
Shared Services teams, HR Benefits; HR Payroll; HR Master Data and HR
Employee Help Desk in problem resolution and treatment of queries from
        Assisting in
the administration of assumption of duty of Bank staff, Technical
Assistants, Secondees, and Project Staff and also the administration of
assumption of Staff transfers/Staff movements including Promotions,
employment terminations.
        Assisting in
the process of reference checks for employees to verify a range of
candidate information, including employment history, academic
qualifications and security checks.
approval of individual HR action decided, update HR master data and follow
up until completion.
staff movements within and without the Bank.
and updating information on probation periods and fixed-term contracts of
staff members.
statistics on recruitment, staff mobility, transfers and promotion.
Selection Criteria
Including desirable skills, knowledge and experience:
    Hold at least a Bachelor’s degree
and/or its equivalent in Human Resources Management, Information Systems,
Business Management or other related disciplines.
    Have a minimum of six (6) years of
relevant practical working experience in progressive positions.
    Good planning and monitoring skills
will be highly desirable.
    A relevant and practical experience
in Human Resources Management, Staff and Legal counselling will be an
    Proactive, solution oriented
individual, keen to resolve challenges through innovation.
    Ability to implement continual
improvement activities to processes, with a keen eye for detail.
    Ability to multitask, meet strict
deadlines and work under a pressure.
    Ability to work independently and
coordinate with peers and other HR experts in a multidisciplinary
multicultural team.
    Excellent levels of initiative,
enthusiasm, team spirit and organizational and interpersonal skills.
    Demonstrates tact and diplomacy in
dealing with clients and other team members.
    Operational effectiveness.
    Problem solving.
    Client orientation.
    Team working and relations.
    Ability to communicate effectively (written
and oral) in English or French, preferably with a working knowledge of the
    Good knowledge of the use of
standard software (Word, Excel, Access, PowerPoint, and SAP). Good typing
skills is highly desirable.
Application Closing Date
22nd March, 2018.

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