Ref No: 3542
Location: Maiduguri, Borno
Start date: as soon as possible
Duration: 1 year
To technically lead the Logistics
teams in the North East (NE), Nigeria in the delivery of efficient cost
effective and quality logistics and admin services to support the emergency
program delivery and respond to emerging emergencies in the LCB Response
Manage an integrated supply and
logistics structure which involves liaising and working closely with all
members of the Oxfam team to ensure good planning and preparednes
Ensure quarterly programme
procurement and supply plan in place for North Ease Humanitarian Response,
support quality input in preparing plans and ensure those achievements.
Ensure that the supply of goods, logistics
services (deliveries, warehousing, transport, communication) and other
related queries are processed with speed and efficiency.
Generate and lead the Humanitarian
response implementation strategy for logistics/supply policies and
Adopt cost saving strategies that
will assist the Humanitarian Program Coordinator (HPC) and Country Logs
Lead to minimise on wastage, improve efficiency and promote internal
Build relations, advocacy,
inter-relations with other NGOs, UN bodies and commercial companies on
logistics / supply issues if and when needed.
Supply and Logistics:
Maintain familiarity with donor
compliance issues, ensuring all projects are compliant with donor and Oxfam
procedures/ requirements and that appropriate documentation of projects for
transparency and future donor inspection/ audit is in place.
Ensure that monthly logistics
reports are compiled and reviewed and submitted to country office in a
Ensure that inventory and asset
lists are accurate, up-to-date and maintained.
Ensure that Oxfam procurement
procedures are followed and that authorization levels are respected.
Ensure that Oxfam transport policies
and procedures are adhered to at the field level and all contracts are
signed with vehicle vendors.
Ensure that all Oxfam contractual
matters including contracts of office and team accommodation premises/
hotels as well as hired vehicles and all services are up-date and well
Ensure that for the overall
management of all logistic aspects of the Oxfam program follows Oxfam
logistic procedures as well as key into the innovative country-specific
procedures where applicable at the field level. This will include supervision
and monitoring of the general supply chain i.e. supplies, stocks, fleets
and assets in programmes. Furthermore, this will include also the
supervision of requisitions, local purchase, transport, warehousing
(including storage and stock control systems), the issuing of supplies,
Carry out field assessment to
identify potential vendors through a supplier mapping exercise which will
provide adequate supply chain efficiency to the field offices.
Manage, monitor all stocks and
assets in North East Response Programme and establish a disposal plan in
accordance with the donor’s requirement and with country management
Take lead to ensure a wider field
FWA (Framework Agreement) process for all category codes utilised by
Oxfam’s projects and sign a FWA with identified and successful
Supervise all filing and document
management within the logistics department and he/she will ensure it will
be done in a systematic, coherent and transparent way so as to meet Oxfam/
donor’s needs, obligations and requirements.
Ensure that a proper record of
expenditures, receipts, requisitions, purchase order forms, waybills, and
all other documents are kept.
Supervise and monitor vehicle fleet
management routines, including the management and further training of
Ensure that there is an efficient
system in place for the monitoring of fuel purchase and consumption by
vehicles (Oxfam’s and Rental).
Line manage (direct/matrix) the
Field Logisticians, ensure appropriate logistical Oxfam systems/ procedures
are in place, maintained and adhered to so that all supply and logistic
functions are carried out effectively and efficiently in the emergency
Be involved in the setting of measurable
objectives for the logistics personnel in accordance with the HR
requirement/ policy. Primary focus should be targeted on building
capacities through PDPs (Personal Development Plans).
Monitoring and Reporting:
Maintain and retain monthly
contracts and procurement trackers to identify Key Performance Indicators
Monitor the programming and
installation of Tracking boxes, HF and VHF radio, landline, and other
communications systems as well as training on the use of and establishing
communications routines and protocols for programme teams.
In close collaboration with the
Finance department, assist in the monitoring of programme expenditure, the
transparency of systems and procedures in place and the compliance with
order processing requirements of donor contracts.
To report monthly to the Managers on
Logistics activities and plans.
To take on other appropriate
programme activities as agreed by manager.
Honest, encourages openness and
transparency; demonstrates highest levels of integrity.
Skills and Competencies
Qualifications and/or extensive
field experience in logistics related skills; purchasing and supply,
warehousing, vehicle fleet management and communications team support,
Extensive experience of logistics
management preferably in a similar position with an international NGO – or
with the UN or other intergovernmental agency.
A proven record of effective
management of people, other resources and processes.
Well-developed inter-personal skills
combined with the ability and desire to further develop local staff
Demonstrable experience in the
logistics management of institutional donors.
Experience of management/supervisory
Attention to detail and excellent
Diplomacy, tact and communication
and negotiation skills.
Flexible and adaptable.
Ability to work well under pressure
and in response to changing needs.
Good written and spoken English
Substantial experience in managing
emergency programmes within developing countries
Experience of representation/
liaison with government officials, local authorities, NGOs, civil society
groups and donors
Strong leadership skills and a
supportive management style
Team player with experience of
establishing strong working relationships with colleagues from different
functions, cultures and political environments
Experience of proactively
identifying and addressing issues.
Strategic thinking with ability to
network and influence high profile ranks within the sector.
Knowledge of issues relating to
Experience working in an environment
in which the security and political situation is volatile in a role which
involved security management.
Analytical skills and strong report
Managerial skills and quality.
Good computer skills with command in
MS – Excel specifics.
Confidence in systems and procedural
General practical competencies in
vehicle maintenance, and building skills would be an advantage
What We Offer
Oxfam Novib is committed to providing you with a
competitive, fair, and comprehensive pay and benefits package that is
justifiable to our donors. The salary range for this position is set in
scale 9 with a salary range between EU 2962- to EU 4557.