Job Summary
    Provide high-level administrative support by
conducting research, preparing statistical reports, handling information
requests, and performing clerical functions such as preparing
correspondence, receiving visitors, arranging conference calls, and
scheduling meetings.
    May also train and supervise lower-level clerical
Duties and Responsibilities
    Answering phone inquiries, directing calls, and
providing basic company information
    Comfortable performing clerical duties, taking
memos, maintaining files, and organizing documents. Photocopying, faxing,
collating, etc., as needed.
    Arranges travel, accommodation, itineraries, and
all correspondence related to arrangements as needed.
    Plans/organizes and implements events such as
meetings, business luncheons, or client dinners
    Manages executive schedule and acts as liaison for
executive team
    Prepares reports, presentations, and data, as well
as maintaining files, records, and correspondence for meetings
    Handles confidential information; organizes and maintains
    Prepares information and research for executive
    May help plan company events, meetings, and
employee team building activities or special projects.
    Trains, manages, and supervises lower-level
assistants, clerical staff, and receptionists.
Requirements and Qualifications
    Bachelor’s degree in business administration or
related field preferred
    Three to five years’ prior experience in mid-
to senior-level administration, business, management, or related field
    Professional certification in office management is
an added advantage
    Proficient computer skills, including Microsoft
Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating
calendars a must.
    Excellent written and verbal communication skills
    Able to concentrate on multiple problems/tasks at
    Excellent time management and prioritization skills
    Valid driver’s license and safe driving
record preferred.
How to Apply
Interested and qualified candidates should send their
Applications and CV’s to: info@markgrayindustries.com with the
subject “Executive Assistant”.

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